0203 475 2110 info@kilkern.co.uk

Health and Safety Policy

It is the policy of Kilkern to comply with the terms of the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, subsequent legislation and industry based legislation such as Network Rail Policy, and to provide and maintain a healthy and safe working environment.

Kilkern will ensure continuous improvement of its safety management through the setting and monitoring of robust objectives and targets.

The management of Kilkern will provide every employee with such equipment, information, training and supervision as is necessary to implement the policy and achieve the stated objectives.  However, if an employee is unsure how to perform a certain task or feels it would be dangerous to perform a specific job, then it is the employee’s duty to report this to their supervisor, their line manager, our Health and Safety Advisor or one of the Directors.

Prior to giving individuals specific health and safety responsibilities they will be consulted.

The management of Kilkern will consult with our employees on a regular basis at business meetings during which safety is on the agenda.  We will also, where relevant invite sub-contract staff to this meeting to ensure that we consult with them on their Health and Safety issues.

All injuries or near misses, however small, sustained by a person at work must be reported to the Safety Advisor or one of the Directors.

H&S records are crucial to the effective monitoring and revision of the policy and must therefore be accurate and comprehensive.

Kilkern recognise and accept their duty to protect the health and safety of all visitors to the company, including contractors and temporary workers, as well as any members of the public who might be affected by our operations as far as reasonably practicable.

Health and Safety Policy

Implementation of the Policy is through the delegation of authority throughout the management structure as detailed within the organisational section of the Kilkern electronic Business System.

The Directors are responsible and accountable for safety within the organisation, both in the office and on site, for ensuring sufficient funds are available for implementing safety in the workplace and on site, for appointing a competent Safety Advisor and for maintaining communication throughout the organisation.  The Managing Director is responsible and accountable for the establishment, maintenance and effective operation of procedures, within the office, which implement the safety system.

The Managing Director assisted by the Safety Advisor is responsible for continually monitoring and updating this health and safety policy, particularly when changes in the scale and nature of our operations occur, constantly monitoring the operation of the system to ensure effective implementation of this policy, and for ensuring that necessary consideration is given to safety aspects during modifications in our activities and procedures.  The policy will be updated at least every 12 months.

It is further recognised that health and safety at work is the responsibility of each and every individual associated with the company.   It is the duty of each employee to take reasonable care of their own and other people’s welfare and to report any situation which may pose a threat to the well being of any other person.

The safety procedures, which are set down in the Health & Safety Manual and form part of every procedure, are mandatory, and ALL Company employees must comply with documented procedures.  No deviations or alternatives are permitted without prior amendment to existing procedures.

Signed ………………………………

Date …………………………..

Title Managing Director

Environmental Policy

Kilkern in recognition of the increasing demand that products and services are environmentally sustainable, and calls for steps to prevent pollution in an endeavour to rebuild a healthy global environment.

  • Ensure continuous improvement of our management systems by setting ourselves robust objectives and targets which will be monitored and reviewed throughout the year.
  • Ensure that its works are sympathetic to the environment; paying close attention to the storage, treatment and disposal of any hazardous or potentially toxic material to avoid environmental harm.  Waste is disposed of by means of a skip to a registered waste management disposal company. 
  • Wherever practical, use materials and products originating from sources which can be shown to be sustainable and which are re-usable or can be recycled.
  • Pay particular attention, to the emission of pollutants, reduction in noise, dirt and to taking the most stringent precautions to avoid health hazards and ensuring that environmental impacts are minimised during its activities.
  • Continue to develop an environmentally aware approach to the management of the Company, recognising also that sound management of energy and resources in land and materials cuts cost and create competitive advantages.
  • Continue to develop and practice in house environmentally caring policies covering its use of premises, sites, plant and other assets. The Company will also continue to promote energy efficiency and sound environmentally sensitive practices.
  • Use traditional methods and continually seek innovative and pro active ways in which to recycle our waste.  Review this policy at least annually.

Signed ………………………………

Date …………………………..

      Title Managing Director

Drugs and Alcohol Policy

Kilkern is committed to enforcing an effective Drugs and Alcohol Policy in accordance with the requirements of Railway Group Standard GE/RT8070 and Network Rail Drugs and Alcohol policy. We embrace the importance of this policy and supporting documentation in the contribution towards ensuring the health and safety of our employees and others who may be affected by our works.

It is a requirement of Kilkern Ltd and sub-contractors representing Kilkern Ltd that no employee shall:

  1. Report or attempt to report for work having just consumed alcohol or being under the influence of drugs
  2. Report for work in an unfit state due to the use of alcohol or drugs
  3. Be in possession of alcohol or drugs in the workplace or supply or attempt to supply them in the workplace
  4. Consume drugs and / or alcohol while at work
  5. Use prescribed or over the counter medication while working on Network Rail Controlled Infrastructure without informing the person in charge

Kilkern shall undertake regular drugs and alcohol screening under the following circumstances:

  1. Rail infrastructure pre employment (refusal of consent to such a screening / examination will result in Kilkern Ltd exercising their right to terminate employment)
  2. Following an incident where drugs / and or alcohol may be considered as a contributing factor.
  1. Where there is cause to suspect that an employee is using or is under the influence of drugs and / or alcohol.
  1. Random Drugs and Alcohol screening shall take place, involving 5% of all Sentinel competency card holders on an annual basis.
  1. Refusal to undertake Drugs and Alcohol tests will be considered a positive result with the appropriate action taken against the individual.

Kilkern shall not tolerate departure from this policy and shall take the appropriate disciplinary action, which may result in the dismissal from employment. This policy shall be reviewed annually as part of management review to ensure policy adequacy is maintained. 

Quality Policy

We will ensure that our activities meet the customer’s expectations and comply with all relevant regulatory requirements by:

  • Implementing and maintaining an effective quality management system that complies with International Standard BS EN ISO 9001:2008 – “Quality Management Systems – Requirements”.
  • Setting and reviewing specific quality objectives through the quality system management   process. 
  • Continual improvement achieved by regularly evaluating our activities and identifying actions to ensure that quality objectives are achieved and that nonconformities are prevented.
  • Establishing quality objectives in our annual review of the Quality System and at executive meetings, which will be regularly monitored and reviewed to determine their effectiveness.  Our policy and procedures are communicated and understood within the organisation. 
  • We regularly review this policy to ensure that it is appropriate to the purpose of the       


Compliance with this policy, the supporting quality processes and other documents is mandatory for all staff except when a deviation is approved by a director.

Signed ………………………………

Date …………………………..

Title Managing Director

Working hours Policy

Kilkern Ltd is committed to enforcing an effective Hours of Work Policy in accordance with the requirements of the Railway and Other Guided Transport Regulations and Network Rail Company Standards and Procedures.  We recognize the importance of such a policy in its contribution towards ensuring the health and safety of our employees, sub-contractors, and all those affected by our works.

Kilkern Ltd will take all measures as far as is reasonably practicable to ensure that all employees and sub-contractors are aware of and adhere to the guidelines for hours of work.

Kilkern Ltd requires that all employees or sub-contractors shall not:

  • Work in excess of 14 hours per day door to door;
  • Work in excess of 72 hours per calendar week;
  • Work more than 13 days in any 14 day period;
  • Take less than 12 hour’s rest between shifts.

Deviation from the above limits will require a Risk Assessment and will affect the Client’s Safety Case.

Travelling Time

All Kilkern Ltd employees or contractors working on behalf of Kilkern Ltd who hold a Sentinel card competency will be required to adhere to the following requirement with regard to travelling to sites:

  • Travelling to a training site between 1 to 1½ hours each way is acceptable;
  • If travelling to a training site is over 1 ½ hours each way then lodging is required.

Employees should not exceed the maximum of 14 hours per day including any travelling time.

Kilkern Ltd has developed internal procedures to prevent employees or sub-contractors from working excess hours or shifts.  Measurement of the effectiveness of these procedures will be carried out via a continuous monitoring process.  Should this monitoring process reveal a departure from the procedures then appropriate action will be taken.